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LANDSCAPE COMMITTEE CHARTER

The Board of Directors would like to thank all committee members for volunteering their time and efforts in helping the Association. The Board has formed this committee to assist the community and the Board in ensuring growth, prosperity, and a sense of belonging. This Charter is designed to provide the committee with goals and guidelines to follow.

Organization

The Committee will be made up of five members, one of which will be the Chairperson. It is suggested that members be familiar with landscaping or architecture and have related work or educational experience. The Chairperson will be appointed by the Board of Directors from the five members.

The Committee is required to hold monthly meetings and keep informal minutes of those meetings (one page or less description of what happened). The Committee is also required to inspect the entire grounds every two months.

Goals

The stated goals of the committee are to make written suggestions to the Board on; area re-plantings, major proposals submitted by the landscaper, improvements and/or changes in the planting theme, landscape contractor performance, and evaluation of the landscape contract compared to the present needs of the community. Day to day supervision and direction of the landscape contractor should be avoided and should be channeled only through management.

Scope

The scope of the Committee's influence will be; the landscape standards, the landscape contract, and the landscape contractor.

Authority

The Committee, without additional approvals, is authorized to spend up to $25.00 per month for incidental supplies, long distance telephone calls or reimbursement of travel mileage (@ $.25 per mile). The Committee is also authorized to spend up to $300.00 per month for landscape improvements provided the budgeted category is within the approved year to date budget amounts (you cannot spend more than what provided for in the budget).

The Chairperson shall have authority request proposals and information from both the landscape contractor and management.

For changes which affect; the landscape standards, contractual obligations, or expenses greater than $300.00 per month, the Committee must obtain prior Board approval at the monthly Board meetings through the monthly Committee report.

The Committee also has the authority to remove it's own members with a vote of the majority of the Committee.

Reporting

It is required that the committee provide monthly written reports to the Board of Directors no later than the 30th of each month which need to include the minutes and a report summarizing the month's activities and any recommendations for action by the Board of Directors.

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